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As of January 1, 2014
２. Definition of Personal Information
"Personal information" constitutes of information that identifies a specific individual such as the address, name, telephone number, e-mail address, etc. provided by members and non-members participating in the activities of the Japan Epidemiological Association, provided through its online system, e-mail, post, FAX and other means.
３. Collection of Personal Information
Japan Epidemiological Association collects personal information of members and nonmembers who participate in the activities of the Association, exclusively for the purposes of providing services in accordance to the Association’s objectives, creating a membership list, research, and updating the existing personal information.
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４. Management of Personal Information by the Association
Japan Epidemiological Association strictly manages the collected personal information so that it will not be leaked, destroyed, falsified, or lost. However, the Association shall not be held liable for damages such as tampering or leaks due to unauthorized access in a technically unpredictable manner.
5. Disclosure of Personal Information
A) Personal information collected by Japan Epidemiological Association may be provided to outsourcing companies when necessary, but the information will be kept minimal as required for the objective. We may also provide third parties with information statistics that do not contain information that can identify an individual. Such information may be provided without the consent of the provider.
B) Personal information may be disclosed or provided for purposes other than the original intent in the following cases.
1. When it is requested for disclosure or provision based on legal procedure.
2. When the provider of personal information agrees or consents to the disclosure or provision of the information.
3. In case of using personal information to send e-mail etc. for sending information required for management and communication of the Association.
4. In other cases, where there is a justifiable need to use the information in order to execute plans approved by the General Assembly or the Board of Directors.
As of January 1, 2014